Organizing meetings can be an arduous task- with possible scheduling conflicts, over-utilized rooms, and poor time availability. Regardless, they are an important part of business functions as they often facilitate decision making processes and allow employees to contribute directly to relevant business matters.

A successful meeting has an agenda- a goal or set of goals that should be achieved during its course- that every participant arrives prepared for. Without a clear agenda, meetings are simply long-winded and unproductive sit-in sessions. When meetings pass their scheduled time limits or some other issue occurs, it can also influence the nature and success of other meetings. A meeting room booking system, that all employees within an organization have a level of access to, can prevent or at the very least lessen the occurrence of common problems.

The Danish company Add-On has a product called Resource Central which is meeting manager software. Designed for Microsoft Outlook, this software allows employees to invite attendees to meetings, check room availability, label the meeting type and even order catering and services. One employee can book meetings on behalf of others, while also pre-registering any external consultants. Users can select an ideal meeting room through a filtered search: one can search for features such as video conferencing rooms, room capacity, location and so forth.

Add-On has global customers from commercial clients to legal services. Their products, as digital signage solutions, fit the ever-growing trend of organizations evolving into more technologically advanced operations. 21^st century businesses are moving or have moved on beyond the age of pen-and-paper. Solutions which save time and money are universally preferred and given the relevance of meetings to most organizations, investing in a meeting manager software solution is the practical choice.

Meetings are a hub for innovation through collaboration and oftentimes necessary instances of information exchange between employees. Nonetheless, meetings are often disliked or dreaded by employees. A schedule full of meetings, especially one which is haphazardly organized, is a work-day full of interruption. It can become costly and without clear benefit to hold meetings which feel redundant to employees. Perhaps, some benefits of meeting room management such as sticking to time limits or scheduling strategically can help morale.

Employee motivation should be a top priority for organisations, as it is directly linked to productivity and in turn profit. However, through later years, meetings have become notorious for demotivating employees and stifling productivity. Motivating employees is not only done through precise and carefully scheduled meetings; offering additional benefits during those meetings will incentivise employees to participate actively and achieve their goals. These benefits could include catering (food services) and laptops; Resource Central supports information exchange with employees and service providers, so that orders can be efficiently handled from creation to delivery. Service providers are updated with any changes or cancellations automatically though the programme.

One could argue, that when meetings are scheduled and organized efficiently, the framework for a successful meeting has already been achieved.